At the office, while travelling, on the move, or in our daily meetings, we are always looking for solutions that make our routine easier, with less paper, less wasted time, and less bureaucracy.

Digital document signing offers greater convenience when signing files in different formats, such as PDF, Word, Excel, and others, as well as contracts, certificates, and documents in general, with just one click. You may not realize how much digitally signing a document can simplify your routine.

Is it safe to digitally sign a document?

Yes! It is safe, practical, and extremely fast. A digital signature works like an electronic fingerprint, meaning it is unique and identifiable. When a person digitally signs a document, records are generated with the signer’s data, the authentication method used, connection records, IP address, and the device used to view and sign the document.

Digitally signing a document is as secure as signing a printed document with a handwritten signature. In addition, it is much harder to forge a digital signature than it is to falsify a paper signature.

Tools for signing a document online

There are several tools available for digitally signing a document. The market offers different plans and features, but we would like to recommend a free tool for signing your document online: Autentique.

With this digital signature tool, you can sign your documents in seconds and keep them securely stored in your account. And do not worry: we will notify you when your document has been signed by all parties, no matter how many signers are needed. You can also download your signed documents from wherever you are.

How to digitally sign a document

Digitally signing a document is very easy: just create your account at autentique.com.br, verify your email, and that is it. You can then upload a document to be signed, enter the recipients’ contact details, and send it without bureaucracy.

And remember: Autentique allows you to upload documents in several formats and offers a free plan for signing up to 10 documents per month.

Step-by-step guide to digitally signing documents

With digital signatures, you can not only sign your own documents digitally, but also request signatures from third parties.

The digital signing process is simple and takes only a few seconds:

1. Sign up at autentique.com.br.
2. After logging in to Autentique, click “New Document”.
3. Add the signers, including yourself if applicable, and, if you wish, define the signing order.
4. Select your file from your computer or Google Drive.
5. Then simply click “Send for Signature” and that is it: Autentique will send the document by email, SMS, or WhatsApp to all signers and will notify you by email once the signatures have been completed.

Sign using a signing link

With Autentique, you can also request signatures through a link and sign the document using a token sent by SMS.

When adding your signers, change the email option to signing link and enter the signer’s name. At the end of the process, simply copy the link and send it for signature.

Which documents can be signed digitally?

Almost all professional, business, and private documents can be signed digitally with Autentique, including purchase and sale agreements, service agreements, receipts, certificates, business contracts, real estate contracts, authorizations, powers of attorney, notices, commercial activity contracts, and more.

Many companies sign documents digitally, including travel agencies, internet providers, insurance brokers, marketing and advertising agencies, law firms, event production and organization companies, and even schools and universities.

What do you gain by digitally signing a document?

In addition to practicality, digitally signing documents brings advantages such as saving time and money, not depending on notary offices, being able to sign wherever and whenever you want, carrying out processes in real time online, sharing documents with your organization, reducing paper use through a paperless workflow, storing documents in the cloud to avoid erasures or losses, and relying on electronic authentication.

In a world where we seek a balance between practicality, ease, and security, digital document signing allows these dimensions to coexist in a fully online process, eliminating the need for physical presence to formalize an agreement.

Continuing to sign documents physically, knowing that there are solutions that simplify this process, is like sending letters in the 21st century. Start using Autentique now!